TIME MANAGEMENT

 

 

Can you imagine one thing in this whole world that everyone has the same amount of his or her own?Yes, nothing else but TIME! Time has a predetermined limited period and it moves on without waiting for any one or anything. Once gone, it never comes back. Some successful people would say that their success was due to the correct utilization of the time available at their disposal. This is true. TIME MANAGEMENT is very important in life and Stress management.

Are you good at Time Management? Take the Test

TIME INVENTORY: Prepare a time inventory of your own by dividing your waking hours on a typical working day into half hourly segments. Write down how you spent each segment of your day.

TIME ANALYSIS: Once you have made a time inventory, you can analyze the time spent: Create three columns: Time Well-Spent, Time Moderately (useful) spent, Time Ill spent. If you can recognize the time wasters and avoid them, you are wise!

TIME MANAGEMENT SCALE: Now is the time to prepare a Time Management Scale for the next Day.Prepare a list with the following: To Do, Not To Do, Can Wait. As far as possible, stick to your action plan and review every day.

GOAL SETTING: Before you set up a TIME Management Scale, it is wise to review your goals in life. Goals should be prepared on a priority base on a short term (one-a few months), intermediate term (6-12 months) and long term (1 year to lifetime) scales

. Goals should be personal, practical, positive, time bound, and, finally, flexible. Divide these plans to must do, desirable to do and can waits. Incorporate these also into your daily Time Management Scale.

PARETTO'S 80-20 PRINCIPLE: While preparing your goals and setting up a Time Management Scale, remember that only 20 % of the tasks that we perform produce 80% of the results. Conversely, we spend 80% of our time in achieving only 20% of results! While prioritizing your goals, give high priority to these 20% main goals of your life.

The answer on how well to spend your time is not based on doing everything more efficiently, but in learning to do less more effectively.

DELEGATION: Learning to delegate wisely is a big time saver. You should handle the goals high on your priority list as far as possible. The goals on lower scale could be delegated to others who can handle them, be your boss, colleague, staff, wife, children, relatives or friends.

There are certain things to be taken care of while delegating:

     

  1. While delegating provide clear-cut and simple directions

     

     

  2. Make sure the instructions are well understood

     

     

  3. Set deadlines and see that these are religiously adhered to.

     

     

  4. Always select qualified people to handle the job.

     

     

  5. Regular Follow-up. (Beware of reverse delegation by more than necessary follow-ups!)

     

     

  6. A well-done delegated job deserves a pat and praise. A failure should be pointed out sternly but positively.

     

ONE OF THE BEST PLACES TO DELEGATE IS THE WASTEBASKET!

LEARNING TO SAY 'NO' wherever needed is also a time saver!

The choice is yours, and yours only: You can manage time or you can allow time to manage you!

 

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